Responsibilities 

1. HR Systems & Data Management 

• Own, organize and maintain employee records, including personal data, attendance records, and other HR-related documents. 

• Own and administer HR information (HRIS/ATS), ensuring data accuracy, reporting, and system optimization. 

• Prepare weekly and quarterly HR reports for various stakeholders. 

2. Recruitment  

• Manage the organization’s job posting account with JazzHR. Work with hiring managers to ensure consistency in company branding and interviewing procedures. 

• Manage the end-to-end applicant lifecycle, including screening resumes, conducting initial interviews, coordinating second subsequent interviews, administering testing or skills assessments, presenting offer letters, and communicating with candidates in a timely and professional manner. 

3. Onboarding & Offboarding 

• Lead the onboarding process for new employees, including preparing orientation materials for managers, submitting background checks, and ensuring all necessary paperwork is completed & filed appropriately.  

• Send onboarding surveys & compile data for hiring managers.  

• Ensure offboarding steps are taken by all team members in a timely manner, and all necessary paperwork is executed according to federal, state, and local requirements. 

4. Compensation and Benefits  

• Provide regular compensation benchmarking for all roles, in coordination with Finance 

• Provide salary recommendations for new and replacement roles, in collaboration with Finance; final salary posting and offer decisions are the responsibility of department heads 

• Lead the administration of employee benefits programs, including health insurance, retirement plans, and other benefits, in partnership with Justworks and other providers. 

5. Performance Management 

• Maintain the annual and quarterly performance review calendar, providing templates, reminders, and an accountability structure for managers and employees. 

• Provide managers with templated reports of their direct reports’ 360 feedback & update templates as required/requested by the Leadership team. 

6. Employee Engagement & Communications 

• Create & send quarterly engagement surveys & reminders.  

• Compile data and generate reports for leadership team & employees. 

• Maintain birthday & anniversaries calendar when people are onboarded/offboarded and provide timely email reminders to the relevant parties. 

• Manage HR-related internal communications including policy updates, benefits information, and employee announcements. 

7. HR Compliance 

• Support HR operations across multiple geographies, including coordination with Employer of Record (EOR) providers and Professional Employee Organizations (PEO). 

• Ensure HR policies are kept up to date and aligned with federal, state, and local requirements. 

• Execute core compliance processes including I-9 management, recordkeeping, audit preparation, and employee classification tracking. 

8. Employee Relations  

• Serve as a first point of contact for employee relations issues, including handling routine concerns and escalating more complex matters as needed. 

9. Continuous Improvement 

• Identify opportunities to improve HR processes and suggest enhancements based on updated technologies and industry trends. 

Experience & skills required: 

• At least 3-5 years of experience in an HR generalist/HRBP role with a small or medium sized company is required 

• At least 1-2 years of experience with talent acquisition is required 

• Excellent communication, presentation, and negotiation skills (written, verbal, nonverbal) 

• Extremely high integrity and ability to maintain discretion & confidentiality with sensitive information and circumstances 

• Self-motivated and able to work independently with limited oversight    

• You do some of your best work when you are in a fast-paced and evolving work environment  

• Eager to learn and take responsibility for your own growth, knowledge and development   

• Strong organizational skills & attention to detail 

• Proficiency in MS Office applications and ability to learn new software quickly, including AI tools.

• HR degrees and certifications are preferred but not required 

Compensation 

This is a part-time contract role. Salary will range from $45-60/hour commensurate with experience. Estimation is approximately 20 hours of work per week.
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